Dear Valued Membership Advisors / Members,
MXM International Sdn Bhd ("MXM") is committed to comply with the Personal Data
Protection
Act 2010 ("the Act") which came into effect on 15th November 2013.
This Personal Data Protection Policy is in both Bahasa Malaysia and English. It will
assist you to understand some basic questions including, amongst others, why and how do
we
collect your personal information, your rights to access these information, how to
contact
us and third party disclosure policy.
You may at your convenience review the details of any of your personal data which we
have
retained at our corporate head office located at MXM Tower, Level 801, Block A, Pusat
Dagangan Phileo Damansara II, No 15, Jalan 16/11, Off Jalan Damansara, 46350 Petaling
Jaya, Selangor Darul Ehsan. For more information with regards to this Policy, you can
review the latest updates at www.mxm.com.my
For further clarification, please do not hesitate to contact our office at +603-7721
2888
or email us at enquiries@mxm.com.my
Thank you for your continued support.
PERSONAL DATA PROTECTION POLICY
This Personal Data Protection Policy is issued to all our existing, immediate and/or
prospective membership advisors and members pursuant to the Personal Data Protection
Act
2010 ("the Act") which came into force on 15 November 2013.
1. Rights of Access
In the course of your dealings with MXM International Sdn Bhd ("MXM"), we will require
you
to voluntarily provide data and information about yourself ("Personal Data") to
enable us to deliver notices, services and / or other information in connection with
our
existing and future membership programs, new membership program launches and incentive
campaigns.
MXM will follow in accordance to the s. 30(4) of the Act, where any separate entries in
respect of personal data held for different purposes, a separate data access request
shall
be made for each separate entry.
2. Personal Data
The Personal Data may include, but not limited to, information concerning your name,
date
of birth, identity number, passport number, address, gender, race, nationality,
photographs and videos, contact information, e-mail address, education, occupation,
telephone or fax number, your previous addresses and preferred mode of communication,
religion, credit card details, bank account number and other information where
permitted
by applicable law.
For sensitive personal data, explicit consent has to be obtained from the individual
for
processing of the personal data. Sensitive personal data refer to any personal data
that
contains any of the following attributes:
- Physical or mental health
- Political Opinions
- Religious Beliefs
- Commission or alleged commission of any offense or any other personal data as
determine by the minister
3. Purpose
The Personal Data may be collected, processed and used for one or more of the following
purposes:
- to process your application or request for our membership program;
- to send you information by e-mail, telephone calls, SMS or social network
applications
or internet social media about the membership programs, services and incentive
campaigns offered by MXM and selected third parties that we think may interest you
while we maintain control over your Personal Data;
- for the delivery of notices, services or other information and the marketing of
such
services or membership programs whether present or future, to you;
- to conduct marketing and client profiling activities regarding our latest
membership
programs, services and/or incentive campaigns;
- for our internal record keeping and maintenance of member records;
- for insurance and risk management purposes;
- for billing, accounting and financial purposes, including recovery of any debt
owing
to us;
- to meet any legal or regulatory requirements imposed on us;
- to facilitate any subsequent commercial transactions in relation to any incentive
campaigns, membership programs and/or services; and/or
- for any other purpose that is required or permitted by any law, regulations,
guidelines and/or relevant regulatory authorities.
We will seek your prior agreement, consent and authorization in the event we intend to
use
your Personal Data for a purpose other than those that are set out above and in the
privacy terms, if any, in your agreement(s) with us.
4. Source
The Personal Data will be legitimately and transparently obtained via the following
manner:
- official registration forms (either electronic or printed) or any other promotional
events;
- official Request for Information forms that are provided to you by our employees or
membership advisors;
- any emails or any correspondences that we have received from you requesting for
information or making any inquiries;
- any forms that you have submitted onto our website or any websites contracted by
us;
- any referral from any person which have included his/her verifiable personal
contact
details;
- Business cards that were dropped or given to our employees or associates; and/or
- any documents (including, but not limited to, statutory forms and returns) that
were
submitted to us for processing.
At no time will any Personal Data be in any way commercially acquired, without your
prior
consent, from a source other than those that are set out above, such as through the
purchase or trading of illegitimate and illegal Personal Data databases or lists.
5. Rights of Access
You have the right to request access to and if required, correction of your Personal
Data
in our records. You have the right to:
- request access to your Personal Data in our records for verification purposes. You
may
access and review all of your Personal Data held by us, in person, at our corporate
offices located at the address given in (g) below;
- request the correction of your Personal Data in our records in the event the
information is inaccurate, misleading, out-of-date or incomplete, upon validation
and
verification of the new information provided in person, at our corporate offices
located at the address given in (g) below;
- request that your Personal Data shall only be used for the fulfilment of the
purpose
of the collection of such information;
- request for proof of policy and procedure in relation to the safeguard and
guarantee
of your Personal Data in our records;
- request that we specify or explain our policies and procedures in relation to data
and
types of Personal Data handled by us; and
- communicate to us your objection to the use of your Personal Data for marketing
purposes whereupon we will not use your Personal Data for these purposes, in person,
at
our corporate offices located at the address given in (g) below.
-
If you wish to make a request to access, review, amend and correct your Personal
Data,
you may do so by submitting such request via post, email or facsimile transmission
to
the following address:
Database Department
MXM International Sdn Bhd
MXM Tower, Level 801, Block A,
Pusat Dagangan Phileo Damansara II,
No 15, Jalan 16/11, Off Jalan Damansara,
46350 Petaling Jaya, Selangor Darul Ehsan
Telephone Number: 03-7721 2888
Facsimile number:03-7721 2889
Email: enquiries@mxm.com.my
6. Disclosure
In the course of conducting, management and/or operation of our business, we may need
to
disclose your Personal Data to the following classes of persons:
- any related companies and/or associates of MXM, including those incorporated in the
future;
- our business partners and affiliates that provide related services or products in
connection with our business;
- our auditors, consultants, lawyers, accountants or other financial or professional
advisers appointed in connection with our business;
- our third party service providers, third party management companies,
sub-contractors
or other parties as may be deemed necessary by us to facilitate your dealings with
us;
and/or
- our appointed service providers in relation to our membership programs, for the
purposes of delivery of admission gifts and services.
The Personal Data provided to us will otherwise be kept private and confidential at all
times and they will not be sold, given to, or otherwise shared with any third parties
other than those that are set out above for commercial or any other purposes without
your
prior consent, subject at all times to any present or future laws, regulations,
directions, court orders, by laws, guidelines, codes applicable to us (whether in or
outside Malaysia).
Third parties are legally tasked with processing your Personal Data in line with
principles specified by MXM. Third parties are also held legally responsible for
securing
your Personal Data at an appropriate level of security in accordance to applicable data
protection laws and widely accepted industry standards.
You may at any time withdraw or amend, in full or in part, your disclosure consent
given
previously, in each case subject to any applicable legal restrictions, contractual
conditions and a reasonable time period, in person, at our corporate offices located at
the address given in 5(g) above.
7. Limit Processing of Personal Data
The Personal Data provided to us undergoes processing as and when required or upon
scheduled maintenance. The definition of processing defines it as "any operation or set
of
operations which is performed upon Personal Data, whether or not by automatic means,
such
as collection, recording, organization, storage, adaptation or alteration, retrieval,
consultation, use, disclosure by transmission, dissemination or otherwise making
available, alignment or combination, blocking, erasure or destruction".
You have the right to limit, in full or in part, any of the processes by which your
data
is subjected to in terms of the operations allowed to be performed upon it, the period
of
time allowed for the performance of these operations or alternatively the deadline of
the
consent given.
MXM shall be responsible for determining the purposes and means of the processing of
Personal Data.
You may at any time withdraw or amend, in full or in part, your processing consent
given
previously, in each case subject to any applicable legal restrictions, contractual
conditions and a reasonable time period, in person, at our corporate offices located at
the address given in 5(g) above.
8. Failure/Refusal
The Personal Data provided to us are wholly voluntary in nature and you are not under
any
obligation or under any duress to do so. The failure to provide the Personal Data may
result in any one or more of the following, which we shall not be held liable for any
of
the consequences arising therefrom:
- our inability to provide you with the information, services and/or products
requested;
- our inability to update you with the latest membership programs, services,
incentive
campaigns, product and/or launches; and/or
- our inability to comply with any applicable law, regulation, direction, court
order,
by laws, guidelines and/or codes.
9. Protection
Your Personal Data will be kept and processed in a secured manner. The appropriate
administrative and security safeguards, policies and procedures will be implemented, as
far as practicable, in accordance to the applicable laws and regulations. We will, as
far
as practicable, aim to prevent any unauthorized and/or unlawful processing of, and the
accidental loss, destruction or damage to your Personal Data.
MXM is committed to taking appropriate technical, physical and organisational measures
to
protect your Personal Data against unauthorised access, unlawful processing, accidental
loss or damage, and unauthorised destruction.
To safeguard against unauthorised access to your Personal Data by any third parties,
all
electronic Personal Data held by MXM is kept, maintained and/or processed on systems
that
are protected by secured networks. MXM and its related entities limit the access to any
internal systems that hold Personal Data to a select group of authorised users through
the
use of unique identifiers and passwords. Access to Personal Data is strictly limited,
provided only on a need basis, to relevant users for the purposes of performing their
official duties.
Compliance with these provisions will be required of all third-party administrators who
may access your Personal Data, as described under the 'Disclosure of Personal Data' in
Section 6 above.
10. Language
In accordance to Section 7(3) Personal Data Protection Act 2010, this Policy is issued
in
both Bahasa Malaysia and English languages. In the event of any inconsistency, the
English
language version of this Policy shall prevail.
11. How to Contact Us:
If you require any clarification on this Policy, you may:
- email us at: enquiries@mxm.com.my;
- post or fax your queries to the address given in 5(g) above.
12. Changes to this Policy
MXM may need to modify, update and/or revise this Personal Data Protection Policy from
time to time, for example, to comply with changes in business operations or laws and
regulations. In any case, the latest version of this Policy will be made available on
www.mxm.com.my at all times and accordingly, you
may
periodically review this website to obtain the latest information on MXM's privacy
practices.
